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Admin Executive

We are looking for a result-oriented, hands-on and like-minded person to join us in our exciting journey. This role is primarily focused on running the day-to-day administration of our manufacturing unit while also supporting general administrative needs at the corporate office.

Contact Us
Location
Location
Mumbai, IN
Department
Department
Administration
Type
Employment Type
Full Time
Job Role

Job Description

Roles and Responsibilities

  • Manage all day-to-day administrative operations of the manufacturing unit.
  • Oversee upkeep of the factory premises, including building, machinery surroundings, common areas and shop floor cleanliness.
  • Maintain and monitor ground maintenance activities.
  • Supervise housekeeping staff and schedules to ensure the unit is clean, hygienic and audit-ready at all times.
  • Manage water supply for the unit, including monitoring tanks/borewell/municipal supply.
  • Coordinate procurement of consumables, tools, factory supplies and housekeeping/maintenance materials.
  • Maintain statutory registers, licenses and compliance documentation.
  • Ensure health, safety and housekeeping standards are followed on the shop floor.
  • Supervise housekeeping, security and contract manpower deployed at the unit.
  • Coordinate contractor and manpower documentation, verification and compliance.
  • Liaise with the production team on manpower requirements.
  • Address staff welfare needs and resolve day-to-day facility grievances.
  • Manage end-to-end vendor coordination for housekeeping, security, pest control, gardening, water tanker, AMC and repair/maintenance services.
  • Track and follow up on all vendor activities.
  • Handle inward/outward material documentation, gate entries and logistics coordination.
  • Maintain vendor records, service schedules and ensure timely renewals.
  • Obtain quotations, place purchase/work orders and track vendor bills/payments.
  • Organize administrative and logistical aspects of office activities/events.
  • Create, update and maintain records/databases; oversee general office facilities.
  • Keep stock of office/pantry supplies and place orders when necessary.
  • Handle additional finance, HR-support and communication tasks as requested.
  • Provide basic first-line coordination for IT-related needs.

Requirements

  • 2–4 years of overall experience in manufacturing/factory administration, facility management or a similar role.
  • Proven experience as a Manufacturing/Facility Administrator, Admin Executive or similar.
  • Hands-on experience managing housekeeping, ground/facility maintenance, water supply and utility management.
  • Strong vendor management skills.
  • Experience supervising contract staff/manpower, attendance and daily task allocation.
  • Excellent interpersonal, diplomacy and persuasion skills; strong written and verbal communication.
  • Ability to multitask and prioritize across two locations; good MS Excel/Word skills; adaptable under pressure.
  • Willingness to travel/commute between the corporate office and manufacturing unit as required.
  • Basic understanding of IT/office equipment is a plus.
  • Prior experience handling utilities and statutory/compliance documentation for a manufacturing unit preferred.

What We Offer

  • Competitive compensation package.
  • Opportunity to learn cutting-edge IoT technologies.
  • Collaborative team environment and supportive leadership.
  • Flexible work culture and opportunities for skill development.
  • Real ownership of projects with visible and measurable impact.

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